Seven Seeds Coffee Roasters Project Plan

MBA 642 PROJECT INITIATION, PLANNING AND EXECUTION-ASSESSMENT 3-PROJECT MANAGEMENT PLAN

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Executive Summary

The Seven Seeds Coffee Roasters project aspects had been discussed in this report and this had played an important role in providing the proper structure to SSCR department to begin the operations in Canberra. The overview of Seven Seeds Coffee Roasters had been discussed with the services provided by the company in order to expand its business in Melbourne. With the help of project elements the cost and scheduling had been described as well which is beneficial for the company in new beginning.

The project elements such as project budget, project scope management, stakeholder analysis, project resources management and constraints involved in the project including the schedule of the project had been discussed. The project budget had provided a clear view about the project as there are many expenses that can be occurred in future had been discussed in the same. The project resources management involved the required resources for Seven Seeds Coffee Roasters project such as physical resources, financial resources and human resources had also been described.

The stakeholder analysis with the high and low involvement of the same had also been described to identify their contribution in the Seven Seeds Coffee Roasters project. This had been aided in describing the action plan and also the Gantt chart of the activities those needed to be performed in the project to complete the requirements of seven seeds to establish the office at Canberra. The risk factors involved in the Seven Seeds Coffee Roasters project such as poor construction, poor pricing strategy and budget overrun with their mitigation strategy and likelihood had been addressed as well.

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Introduction

The discussion will be based on the requirements that are essential for Seven Seeds Coffee Roasters in order to open new office at Canberra. The operational, management and procurement needs of SSCR will also be addressed with all the operational and logistical needs of the same. To highlight the main tasks and elements of new office proposal work breakdown structure and Gantt chart for showing the main tasks as well as overall schedule will also be discussed. The risk assessment matrix in order to highlight the risk and the potential impact will be addressed as well. With the help of project elements and action plan the project manager of Seven Seeds Coffee Roasters will manage the activities involved in the project effectively.

Overview of Seven Seeds Coffee Roasters

Seven Seeds Coffee Roasters is the company serving since ’07 and as per the analysis the management department of SSCR found the need of introduction to coffee and started producing the same. Mark & Bridget have firstly introduced the Italian coffee roasting style in the area of Melbourne. The goal of the company was to explore the best brewing practice. Seven Seeds takes the name because of the precious cargo which was seen by Baba Budan into India in the 17^th century. Company is providing free shipping services worldwide and because of this the future of the same is secured (Seven Seeds 2021).

Carlton was bursting and it seems as the dedicated roaster and it was mainly establish in the year 2016. This is located in Melbourne and providing services to the residing people so that the people can get good coffee and this is helpful for the customers to gain the effective services from the services. This company is providing the seasonal coffee to the customers so that the effectiveness in the operations and performance can also be made. From the sourcing of ten years it was found that the customers are interested in the fresh crop and brewing as well so this has played an important role in completing the overall products provided by the company (Seven Seeds 2021).

In the sources of information provided by this company is beneficial in providing most transparent information to attract the customers in order to manage the brand image. In the beginning of the business in the Canberra the requirements will be the 24/7 parking with the tables and equipments of making coffee effectively. The building for the start up will also be required so that the operations can get started. In the operations the requirement of the human, financial and physical resources will also arise. The sitting equipments with the music system will be also be required to feel the customers fresh while drinking coffee (Lampa et al. 2017, p.370).

Project elements

There are many elements those should be considered in the Seven Seeds Coffee Roasters project which will be beneficial in completing all the requirements of the project in the beginning in Canberra. These elements involve project scope, stakeholder analysis, project budget, project resources management, project constraints and project schedule management (Corvello, Javernick-Will & Ratta 2017, p.18). These elements of the projects are briefed:-

Project scope management

Seven Seeds Coffee Roasters project involves the key activities and areas needed to complete all the needs and wants of the customers in order to complete the project in an effective manner. The key activities such as project charter, risk assessment matrix, project cost, Gantt chart and flowchart of the project activities are involved. These activities are beneficial in completing the project (Jovanovi? & Beri? 2018, p.3). Project scope involves the goals and objectives of the project, it also involves project deliverables, functions as well as features. The aim of this Seven Seeds Coffee Roasters is opening new branch at Canberra. The objective of this company is to serve at other places as well and also the completion of logistics and operational needs of the company. The logistics and operational needs of the same involves the technological changes in supply chain and inventory management and control as well.

Stakeholder analysis

The stakeholders involved in the Seven Seeds Coffee Roasters project are customers, management department of SSCR, staff of SSCR and suppliers of material. This also involves the project manager, project sponsor and also the government of Canberra with the construction company (Halou, Samin & Ahmad 2019, p.157). The analysis of the stakeholders is as follows:-

Table 1 Stakeholder analysis

Project cost management

The cost of the project the is the essential aspect that should be managed in order to manage the overall project and this involves the following:-

Project budget

The budget of this Seven Seeds Coffee Roasters project involves the following items which are beneficial in completing the future requirements of the project so that the future cost involved in the same. This budget of the project involves the costs which are required to complete the process of beginning (Habibi et al. 2018, p.183). The project budget is as follows:-

Expenses	Amount (AUS$)
Construction of building	15000
Staff payment	1200
Furniture	1000
Kitchen equipments	1200
Staff restroom	500
Music system	100

Table 2 Project Budget

Project resource management

The project resources involve many kinds of the resources involved in the project such as financial resources, human resources, physical resources and information resources. The resources of the Seven Seeds Coffee Roasters are as follows:-

• The human resources management involved in the project includes recruitment, selection and process managing the resources (Dociu 2018, p.8). With respect to human resources of Seven Seeds Coffee Roasters the required resources involve waiters, staff those are trained in operating the machines and greeting the customers as well (Lachhab et al. 2017, p.7266).

• The financial resources of the project are resources that can complete the requirements of the financial terms and can create good impact on the financial terms. The financial resources in the Seven Seeds Coffee Roasters project are estimation of the project, financial analyst to prepare the cash flow statement and annual profit and loss statement (Larsson & Larsson 2020, p.585).

• The physical resources are those which can help in providing the physical information regarding the project. This Seven Seeds Coffee Roasters project involves the physical resources such as land, building, kitchen equipments, furniture and fixtures (Bondar 2020, p.28).

Project constraints

The project constraints involve the problems those can create bad impact on the project and can affect the overall functioning of the project:-

Time constraint involves the scheduling of the project which plays important role in the project. The realistic timeframe is the main constraint.

Cost constraint is another aspect that should be there in the project in order to manage the project well (Radujkovi? & Sjekavica 2017, p.607). This involves the cost of labours and vendors as well.

Scope constraint involves the communication of goals and the objectives so that these can be managed easily.

Project schedule management (Flowchart)

The project schedule involves the project scheduling and the aspects which are essential in completing the requirements of the project so that the effectiveness in the operations can be completed easily (Perrier, Benbrahim & Pellerin 2019, p.37). The schedule management of Seven Seeds Coffee Roasters involves the critical path of the activities which is beneficial in completing the requirements of the particular project. The management of schedule is shown using the Critical path method (Sanchez & Terlizzi 2017, p.1608).

Figure 1 Network Diagram

(Source: Author, 2021)

Critical path calculation

A (SSCR) +B (Project Planning) +C (Budget planning and communication plan) +E (Project execution) +F (Construction of building and equipments) +H (Project Closure) = 3+2+3+2+1 = 11

A (SSCR) +B (Project Planning) +C (Budget planning and communication plan) +E (Project execution) +G (Fixture & fittings) +H (Project Closure) = 3+2+3+4+3 = 15

A (SSCR) +B (Project Planning) +D (Resources planning and appointing team) +E (Project execution) +F (Construction of building and equipments) +H (Project Closure) = 3+4+6+2+1 = 16

A (SSCR) +B (Project Planning) +D (Resources planning and appointing team) +E (Project execution) +G (Fixture & fittings) +H (Project Closure) = 3+4+6+4+3 = 20

Work breakdown structure

The work breakdown structure of Seven Seeds Coffee Roasters is discussed highlighting the main tasks and elements involved in the project which will be beneficial for the company in opening the office at new place in an effective manner.

Figure 2 WBS

(Source: Author, 2021)

Action plan

The action plan of the activities involved in the Seven Seeds Coffee Roasters project are discussed below with the timeframe to manage all the operations effectively and efficiently as well.

Table 3 Action plan

Gantt chart

Risk Assessment register

The risk assessment register is helpful in analysing the risk factors involved in Seven Seeds Coffee Roasters project so that these risks can easily be mitigated in order to manage the effectiveness in the operations. These risk factors involve budget overrun, poor pricing strategy and poor construction. These associated risk factors with the project are discussed below with their mitigation strategies and likelihood as well.

Table 4 Risk assessment register

Conclusion

The above discussion helped in concluding that the project Seven Seeds Coffee Roasters required many things such as physical resources, human resources and financial resources which are beneficial in completing the project in an effective manner. This can be concluded that the project risk should be managed effectively and risk register with the high and low risk facts has been discussed effectively. The project cost statement, schedule management; constraints of the project have also been discussed to begin the SSCR project effectively. The risk assessment register with all the risk factors involved in the Seven Seeds Coffee Roasters project has also been discussed to manage the project effectively and their mitigation strategies has been described as well.

References

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Radujkovi?, M & Sjekavica, M 2017, ‘Project management success factors’, Procedia engineering, 196, pp.607-615, retrieved from <https://www.sciencedirect.com/science/article/pii/S1877705817331740/pdf?md5=5f61431ded9f936c77ffdfc5116c0e79&pid=1-s2.0-S1877705817331740-main.pdf&_valck=1>

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